Vat Registration

Low Cost, UK VAT Registration Service for UK Ltd Companies, Sole Traders, UK Residents, Non UK Residents and Non UK Registered Companies and Businesses

Registration for VAT is compulsory when the turnover for your company reaches £85,000 or more within your company’s financial year. You are also required to register for VAT if your company’s total VAT taxable turnover is going to be more than £85,000 in the next 30-day period. You can also register for VAT voluntarily too before you reach the thresholds for mandatory registration if you believe that it will be advantageous to your business.

We have provided VAT registration services to clients from all around the world, helping them to register for VAT in the UK for all types of businesses. Our clients have included eBay sellers, Amazon sellers, Information Technology (IT) Companies, Marketing Companies, Import Export / Companies and many more.

Most Popular
Package 1
VAT Registration for a UK Ltd Company

Where Directors are UK Residents
UK or sole trader who lives outside

£29.99 + VAT
Total
£35.99 inc VAT
One Time Fee

This is equivalent to approximately

USD 44.83
  • Fast VAT Application
  • Internationally Recognised VAT Number Supplied
  • HMRC Queries Handled
  • VAT Certificate Supplied
  • Online VAT Account Provided
  • VAT Filing Service
Most Popular
Package 2
VAT Registration for a UK Ltd Company

Where Directors are Non UK Residents
UK or sole trader who lives outside

£29.99 + VAT
Total
£35.99 inc VAT
One Time Fee

This is equivalent to approximately

USD 44.83
  • Fast VAT Application
  • Internationally Recognised VAT Number Supplied
  • HMRC Queries Handled
  • VAT Certificate Supplied
  • Online VAT Account Provided
  • VAT Filing Service
Package 3
VAT Registration for Sole Traders

Where business owner(s) are UK Residents
UK or sole trader who lives outside

£29.99 + VAT
Total
£35.99 inc VAT
One Time Fee

This is equivalent to approximately

USD 44.83
  • Fast VAT Application
  • Internationally Recognised VAT Number Supplied
  • HMRC Queries Handled
  • VAT Certificate Supplied
  • Online VAT Account Provided
  • VAT Filing Service
Package 4
VAT Registration for Non UK Registered Businesses

Where the business is registered outside the UK

£29.99 + VAT
Total
£35.99 inc VAT
One Time Fee

This is equivalent to approximately

USD 44.83
  • Fast VAT Application
  • Internationally Recognised VAT Number Supplied
  • HMRC Queries Handled
  • VAT Certificate Supplied
  • Online VAT Account Provided
  • VAT Filing Service
Most Popular
Package 1
VAT Registration for a UK Ltd Company

Where Directors are UK Residents
UK or sole trader who lives outside

£29.99 + VAT
Total
£35.99 inc VAT
One Time Fee

This is equivalent to approximately

USD 44.83
  • Fast VAT Application
  • Internationally Recognised VAT Number Supplied
  • HMRC Queries Handled
  • VAT Certificate Supplied
  • Online VAT Account Provided
  • VAT Filing Service
Most Popular
Package 2
VAT Registration for a UK Ltd Company

Where Directors are Non UK Residents
UK or sole trader who lives outside

£29.99 + VAT
Total
£35.99 inc VAT
One Time Fee

This is equivalent to approximately

USD 44.83
  • Fast VAT Application
  • Internationally Recognised VAT Number Supplied
  • HMRC Queries Handled
  • VAT Certificate Supplied
  • Online VAT Account Provided
  • VAT Filing Service
Package 3
VAT Registration for Sole Traders

Where business owner(s) are UK Residents
UK or sole trader who lives outside

£29.99 + VAT
Total
£35.99 inc VAT
One Time Fee

This is equivalent to approximately

USD 44.83
  • Fast VAT Application
  • Internationally Recognised VAT Number Supplied
  • HMRC Queries Handled
  • VAT Certificate Supplied
  • Online VAT Account Provided
  • VAT Filing Service
Package 4
VAT Registration for Non UK Registered Businesses

Where the business is registered outside the UK
UK or sole trader who lives outside

£29.99 + VAT
Total
£35.99 inc VAT
One Time Fee

This is equivalent to approximately

USD 44.83
  • Fast VAT Application
  • Internationally Recognised VAT Number Supplied
  • HMRC Queries Handled
  • VAT Certificate Supplied
  • Online VAT Account Provided
  • VAT Filing Service

PACKAGES IN DETAIL

The process of UK VAT registration differs based on the nature of your business, your business activities, where the business is located, where the company directors or business owners are located, to where or from the goods are being shipped, where they are being stored, how they are being delivered to your customers, etc. Hence, to help you understand what type of application you need to make and what information you need to provide to support your application we have put together 4 packages that are carefully designed to cater needs and requirements of all types of businesses and business owners. Below is an explanation of each package describing its features it details.

This package is suitable for clients who have a UK Ltd company registered in the UK and who are also UK residents.

You do not necessarily have to hold a British Passport to be a UK Resident.

A UK Resident is classed as anybody who resides in the UK (regardless of which country’s passport they hold) and who has a National Insurance (NI Number).

For us to apply for a VAT number on behalf of Directors who are UK Residents we will need the following documents:

  • Your NI Number.
  • 1 x photo ID
  • 2 x proof of your residential address. Utility bills and bank statements should be dated in the last 3 months.
  • Selfie holding your photo ID.
  • Selfie holding a sign saying “I am applying for a VAT number for my company XXXXXX Ltd.”

The above documents are required for only 1 x Director of the business.

All of these documents should be emailed to info@iconoffices.co.uk once you have purchased your package and made payment to us. Once your VAT application is submitted to HMRC they usually take between 30 and 90 days to process it. Learn more about VAT. Click Here. We will assist you to address queries raised by HMRC about your application at no extra charge. If HMRC reject your application and we need to lodge an appeal, there will be an additional fee of £25 inc VAT for each appeal lodged. Please also see our cancellation and refund policy under the section below titled “FAQs and Terms.”

This package is suitable for clients who have a UK Ltd company registered in the UK but who do not reside in the UK. i.e. Non UK Residents.

A Non UK Resident is classed as anybody who does not permanently live in the UK. It does not matter which country’s passport they hold.

Applying and obtaining a VAT number for Non UK residents can be tricky and sometimes complicated. We have considerable experience in applying and obtaining VAT numbers for UK Registered Companies where the Directors do not reside in the UK. This means that we can take away the stress and problems associated with making such applications and we can also overcome many of the hurdles that such applicants may face. During the application process if HMRC have any additional questions or queries we will also liaise with them on your behalf in an effort to resolve them as best as possible.

For us to apply for a VAT number on behalf of Directors who do not live in the UK we will need the following documents:

  • Your Tax ID number in the country that you live in (if you do not have one, write N/A in the applicable field at checkout).
  • 1 x photo ID
  • 2 x proof of your residential address.
  • Selfie holding your photo ID.
  • Selfie holding a sign saying “I am applying for a VAT number for my company XXXXXX Ltd.”

The above documents are required for only 1 x Director of the business.

All of these documents should be emailed to info@iconoffices.co.uk once you have purchased your package and made payment to us. Once your VAT application is submitted to HMRC they usually take between 30 and 90 days to process it. Learn more about VAT. Click Here. If HMRC reject your application and we need to lodge an appeal, there will be an additional fee of £25 inc VAT for each appeal lodged. Please also see our cancellation and refund policy under the section below titled “FAQs and Terms.”

You do not need to be confined to having a registered UK Ltd company to obtain a UK VAT number. If you are a sole trader who lives in and trades from the UK, we can still get you a VAT number if you need one.

For us to apply for a VAT number on behalf of Sole Traders who are UK Residents we will need the following documents:

  • Your NI Number
  • 1 x photo ID
  • 2 x proof of your residential address in the UK. Utility bills and bank statements should be dated in the last 3 months.
  • Selfie holding your photo ID.
  • Selfie holding a sign saying “I am applying for a VAT number for my business XXXXXX Ltd.”

All of these documents should be emailed to info@iconoffices.co.uk once you have purchased your package and made payment to us. Once your VAT application is submitted to HMRC they usually take between 30 and 90 days to process it. Learn more about VAT. Click Here. We will assist you to address queries raised by HMRC about your application at no extra charge. If HMRC reject your application and we need to lodge an appeal, there will be an additional fee of £25 inc VAT for each appeal lodged. Please also see our cancellation and refund policy under the section below titled “FAQs and Terms.”

This package is suitable for clients who have a company or business registered in a country other than the UK, but who require a UK VAT number. This maybe because you do a lot of trade with the UK and therefore need to be registered for VAT in the UK. Clients who fall under this category do not need to live in the UK. They can live anywhere in the world and hold a passport for any country. Applications for a UK VAT number for a business that is not registered in the UK can be problematic and quite cumbersome.

Thankfully we have sufficient experience in process and handling such applications on behalf of clients and we can assist you with manoeuvring through the application process and successfully obtaining a VAT number for your Non UK Registered Business.

For us to apply for a VAT number on behalf of Directors who do not live in the UK we will need the following documents:

  • a) Your Tax ID number in the country that you live in (if you do not have one, write N/A in the applicable field at checkout).
  • b) 1 x photo ID
  • 2 x proof of your residential address.
  • Selfie holding your photo ID.
  • Selfie holding a sign saying “I am applying for a VAT number for my business XXXXXX Ltd.”

All of these documents should be emailed to info@iconoffices.co.uk once you have purchased your package and made payment to us. Once your VAT application is submitted to HMRC they usually take between 30 and 90 days to process it. Learn more about VAT. Click Here. We will assist you to address queries raised by HMRC about your application at no extra charge. If HMRC reject your application and we need to lodge an appeal, there will be an additional fee of £25 inc VAT for each appeal lodged. Please also see our cancellation and refund policy under the section below titled “FAQs and Terms.”

Frequently Asked Questions

It is not mandatory for you to apply for a VAT number unless your turnover / sales reach (or are expected to reach) £85,000 for any financial year. You can however voluntarily apply for a VAT number if your turnover has not yet reached the £85,000 threshold and if you believe that it will benefit your business, Click here for more info.

UK and Non UK Residents can both apply for a UK VAT number. Please choose the appropriate package above to apply.

We require the following documents for only 1 x Director / Owner of the business.

  • Photo ID (passport, driving licence, national ID card).
  • 2 x proof of residential address.
  • Selfie with the business owner holding their photo ID
  • Selfie with the business owner holding a sign saying “I am applying for a UK VAT number for my business called XXXXXXX”

Once we receive all of your relevant documents we will submit them to HMRC within 3 working days (weekends and public holidays are not working days).

From there it takes HMRC anything between 30 and 90 days to process your application.

Yes, we will handle all queries raised by HMRC. If HMRC request any additional information from you, we will also provide you with guidance on how to provide it to them.

Yes they will. Once HMRC approve your application they will provide you with a VAT number. We will receive this electronically and we will share it with you. You will also receive it in a letter from HMRC. The VAT number will be recognised internationally and can be cross checked here https://www.gov.uk/check-uk-vat-number

Yes you will. Once HMRC approve your application we will create and share an online portal for to you administer and manage your VAT.

Yes you will receive a VAT certificate. It will be available in your VAT portal approximately 7 days after HMRC approve your application and allocated you with a VAT number. You can download and print the certificate if necessary.

You will be responsible for filing VAT returns. VAT returns need to be filed either monthly, quarterly, or annually. By default, HMRC sets you up for quarterly filing. If you wish to be set up for monthly or annual filing you will need to state this in the application form that you complete at checkout on our website. For more information see here.

We will charge £25 inc VAT to lodge 1 x appeal to HMRC in an attempt to override their decision. There is no guarantee that the appeal will be successful and once the appeal is made your payment cannot be refunded or transferred as payment towards an additional service.

You can cancel and claim a refund on your order at any time prior to us submitting your application to HMRC. If we have provided you with assistance prior to submitting your application we may charge a discretionary fee of £12 for our time spent on helping you, before refunding the balance of the payment to you. Once your application is submitted to HMRC you cannot claim a refund, even if you change your mind about getting a VAT number or if HMRC are taking too long to process your application. If HMRC reject your application, you cannot claim a refund. If you have to apply for a VAT number again from scratch, you have to pay our fee again in full. If you want us to appeal a rejection there will be a fee of £25 in VAT payable to us for each appeal lodged. We cannot guarantee that the appeal will be successful. Once the appeal is lodged your payment cannot be refunded or credited towards a payment for a different service with us.

A Simplified guide to Value Added Tax in the UK (VAT)

  • What does VAT stand for?
  • VAT stands for Value Added Tax

  • Why does my business have to pay VAT if I am already paying Corporation Tax?
  • Corporation Tax is a tax on profits. Tax of 19% has to be paid on profits for all UK Ltd companies. If your company does not make a profit then there is no Corporation Tax payable to HMRC.

    Value Added Tax (VAT) on the other hand is a tax on sales. It currently stands at 20% of all sales. VAT has to be paid to HMRC regardless of whether your company is making a profit or not.

  • How do I calculate how much VAT I need to pay to HMRC for my sales?
  • For example, let’s say that you sell something for £24.00. 20% of that sale has to be paid to HMRC as a VAT payment.

    This means that you have to pay £4.00 out of the £24.00 (20%) to HMRC as a VAT payment. This also means that your business only gets to keep £20.00 of the £4.00 that you have collected from your customer for the sale of the item / service. You lose £4.00!

    However, there is also an upside to being VAT registered. You can also claim back VAT for payments that your company has made for goods and services to suppliers and general expenses incurred where such payments have been made to a supplier that is VAT registered.

    Let’s say that your total sales for 3 months have been £30,000
    20% of this figure has to be paid to HMRC as Value Added Tax. i.e £5,000

    But if during the same period you have spent £18,000 on supplies and general expenses associated with the business and all of the payments have been made to suppliers who are VAT registered, you can claim back 20% of this figure and net it off against the VAT you are paying to HMRC.

    So for example 20% of £18,000 is £3,000
    You have collected £5,000 of VAT in sales, but you have paid £3,000 in VAT to suppliers.

    After netting off the 2 figures it means that you only owe HMRC £2,000 for VAT

  • Will getting a VAT number help my business to be more profitable?
  • In the vast majority of cases the answer is no. Remember VAT is a type of sales tax. If you are not VAT registered then you do not have to give 20% of the sale of the item to HMRC.

    Look at the following 2 examples:

    a). In a scenario where your company is not VAT Registered

    You purchase a mobile phone from Amazon. The supplier is VAT registered and the phone costs you £100 + VAT i.e £120.00 including VAT.

    You now sell this phone on your own website for £200.00

    You are not VAT registered which means that there is no VAT for you to pay.

    The total profit that you recognise for the sale is £200.00 - £120.00 = £80.00

    Please note that if you are not VAT registered not only do you NOT have to pay VAT to HMRC but you also lose the right to claim back the £20.00 in VAT money that you paid to the supplier on Amazon when you purchased the phone.

    b). In a scenario where your company is VAT Registered.

    You purchase the mobile phone from Amazon. The supplier is VAT registered and the phone costs you £100 + VAT i.e £120.00 including VAT.

    You now sell this phone on your own website for £200.00 inc VAT

    20% of £200 = £33.33 VAT money owed to HMRC

    This means that your business only receives £166.67

    However as you are now VAT registered you also have the right to claim back the VAT that you paid the supplier on Amazon which came to £20.00 in VAT

    £33.37 (money that you owe to HMRC for VAT)
    Less
    £20.00 in VAT money that you paid to the supplier on Amazon leaves your net VAT payable position as £13.37


    So, let’s now calculate how much profit you have made on the phone.

    The phone cost you £120 inc VAT (£100 after you claim back the 20% VAT). You sold the phone for £200 (£166.67 after you pay HMRC 20% of the sale).

    The total profit that you have realized for the transaction is £66.67.

    Compare this to scenario 4a above where you are not VAT registered and realize an £80 profit for the same transaction.

    There are exceptions to the rule and in some cases being VAT registered actually leads to increased profits. For example if you are purchasing goods from UK based suppliers and exporting them overseas you do not have to pay 20% tax on the goods sold. However you still maintain the right to claim VAT on the goods purchased from a VAT registered supplier.

    If your overheads and expenses are low then joining a Flat Rate Scheme may also increase your profits as you are charging 20% VAT to a client but passing on a smaller percentage of the VAT money to HMRC.

    Also having a VAT number is often a sign of businesses being large and well established. This could attract more buyers and sellers keen to do business with you, in turn leading to increased profits.

    It is recommended that you consult a UK qualified Tax Specialist or Accountant for additional and detailed guidance to establish what is right for your business.

  • Is registering for VAT compulsory in the UK?
  • Registering for VAT is not compulsory in the UK until your turnover reaches or is expected to reach £85,000 for any financial year. At this stage, by law, you need to register for VAT.

  • Can I apply to become VAT registered voluntarily and what might be some of the benefits of doing so?
  • You can register for VAT voluntarily at any time. There are several reasons you might want to do this:

    a). Your suppliers are insisting on you being VAT registered before they will deal with you.

    b). Being VAT registered is sometimes seen as a sign that you are a large, sizeable and established business which is appealing to both suppliers and customers and can therefor lead to increased sales.

    c). You may be involved in a business that is exempt or partially exempt from paying VAT however there may be other benefits that you may be entitled to as a result from enrolling in the UK VAT programme, See here for information.

    d). You may be an exporter who does not need to pay VAT but who wishes to claim VAT for goods and services purchased.

    e). You have a sizeable number of costs and expenses associated to your business for which you need to claim back the VAT that you have paid to suppliers.

    f). You can join a flat rate VAT scheme that may benefit your business if most of your customers are VAT registered,
    See here for information.

    g). Becoming VAT registered automatically means that you will have to keep accurate records for your transactions. This can make things easy for you a year end when you have to file your annual accounts.

  • Is there a way to reduce my VAT liability?
  • a). You can join a VAT Flat Rate scheme which permits you to collect 20% in sales tax / VAT from your customers but only pass on a smaller percentage of the revenue collected as VAT to HMRC, leaving your business to keep the remainder of the money, See here for information.

    b). You can try and target customers who are abroad. VAT cannot be charged on goods that are shipped overseas thereby reducing your VAT bill, See here.

  • What is a VAT Flat Rate Scheme?
  • Joining a flat rate scheme permits you to collect a full 20% in VAT money from your customer but then pay a reduced rate to HMRC, allowing your business to pocket the difference.

    There are strict conditions for eligibility to join the scheme and you also give up the right to claim VAT on costs and expenses. The flat rate scheme is usually popular with businesses that have low operating costs or a high level of operating costs and expenses for which they are not charged VAT by their suppliers. For additional information See here.

  • How do I calculate the amount of VAT due to HMRC and how do I pay them?
  • You will need an accountant for this who has access to software recognised under HMRC’s “Making Tax Digital” initiative. The usual process is that an Accountant will prepare your VAT return, ask you to check it and then file it with HMRC. You will then be asked to make a manual payment to HMRC via their website, or via bank transfer or you can set up a Direct Debit. Filing VAT returns can be complicated, especially if you also have VAT to claim (see point 4b below). It is not recommended that you try and file VAT returns yourself. There can be heavy fines and penalties from HMRC if you get things wrong. We can assist you with filing VAT returns and ensuring that you get things right.

  • How often do I have to file VAT returns?
  • VAT returns can be filed monthly, quarterly or annually. By default HMRC set you up on a quarterly filing scheme. You can request to change your filing dates at the time of applying for a VAT number or you can switch to a monthly or annual filing scheme later once you have received your VAT number.

  • If I join the Annual Accounting Scheme does this mean that I only pay VAT once a year?
  • No this is not the case. You still have to pay estimated periodic VAT payments to HMRC. It just means that at the end of the year you have to do all of your calculations just once and then submit them to HMRC and pay them any difference or claim back any overpayments.

  • Can I make a back dated application for applying for VAT?
  • Yes, you can. You can go back approximately 4 years with your application (from the date that you apply). Remember, the further back you go the more likely you are to have to pay HMRC backdated VAT payments. Contact us for more information and we will give you guidance accordingly.

  • Can I deregister for VAT at a later date if I change my mind?
  • Yes you can. You cannot back date the application and all bills have to be settled with HMRC for the duration that you were registered for VAT. After deregistration. We will charge £29.99 inc VAT to submit an application on your behalf if you wish to deregister for VAT.

  • How can I learn more about VAT?
  • See VAT Guide Notice 700 published by HMRC Click here.

Why us?

Whether it’s VAT registration, VAT returns or guidance on VAT rules & regulations, Icon offices can help you with all of your UK VAT needs. We have an experienced group of experts onboard to help our clients with all of their VAT requirements. Our experts can explain things to you in layman's terms so that you can make informed decisions about registering for and filing VAT.

Applying for a UK VAT number can be complicated, confusing and even overwhelming. This is often because applicants do not understand the process completely or do not have the required expertise in the said matter, resulting in them making mistakes in the application which can result in lengthy delays to resolve and in the long run time and money.

It is always better to rely on professionals like us, when it comes to registering for important schemes like VAT. Obtaining a VAT registration number quickly is one of the most important things for all types of businesses especially those which are trading on e-commerce platforms like Amazon, Ebay, Shopify, Tiktok. This because having a VAT number is often one of the onboarding requirements for many of these e-commerce platforms. Delays in your registration can impact your business seriously as you may have already opened your seller account with these e-commerce platforms, listed your products on e-commerce websites, made shipping arrangements and even signed contracts. After putting in all this effort and making various financial investments it becomes of paramount importance that you get your registration right in the first attempt.

HMRC may also request additional documents during the VAT registration process. Understanding HMRC requirements and providing then with the correct documentation isn’t always easy.

We have the knowledge and proven experience to complete the process efficiently and communicate with HMRC on your behalf to get your VAT application processed in a timely manner. If you are looking to get a UK VAT number for your business, let us help you with you with our hassle free VAT application / registration service. Place your order today!

Do you need help with your VAT Filings?
We're here to help. Click here.

Please enquire here to see what we could do for you.

contact